User Management

The User Management lists all users registered to the system and stores their data, such as user groups, departments, PINs, and cards.

The following topics are helpful in managing the user information.

Register Users. Instructions on how to register users for User Management.

View User Groups. Displays information about users' groups.

View All Users Departments. Displays information about users' departments.

Register Cards Instructions on how to register access card with User Management.

Configure User PIN. Instructions to enable User PIN and email options when PIN is updated.

Edit User Properties. The topic describes the steps to generate a PIN and assign cards to the user.

Depending on how the embedded client is configured, users can login to MFP using three methods. To know how embedded clients are configured, refer to Configure Print&Scan Embedded Client.

• Card login. This method allows users to login to the MFP using their registered card. To register a card, please go to Register Cards.

• User Name and Password login. Users can login using their user name and password.

• PIN login. Users can input their designated PIN to login. Configure the PIN settings in Configure User PIN.

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View User Groups

Registering users to RICOH CloudStream Device Management (DM) will also display their group information in the User Management. The user's groups are retrieved from the external authentication provider, and you cannot edit them in CloudStream DM.

 

All Users Groups

Go to User Management, then click Group to view the list of groups that were retrieved from registered users.

The Groups table has the following columns.

Column Header	Description
Group Name	The name of the group or the group's object ID.
Authentication Profile	The authentication profile that was used to register the user. Click the link to view the profile in the Authentication Profiles screen.
Updated By	The value is M-Auth because the groups are internally retrieved by M-Auth after the user registration.
Update Date	The date and time that the group was updated.

Click the group to see the Group Details. You can add a description and view the list of users that belong to the selected group.

 

User Properties - Groups

When you open user properties, you can find the user group node which displays the groups to which the user is assigned.

1. Open User Management.

2. Click Users.

3. Select the user from the list.

4. In the User Properties, expand the Groups node.

All groups that the user belongs to are displayed.

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View All Users Departments

Registering users to CloudStream DM will also display their department information in the User Management. The user's departments are retrieved from the external authentication provider, and you cannot edit them in CloudStream DM.

 

All Users Departments

Go to User Management, then click Department to view the list of departments that were retrieved from registered users.

The Department table has the following columns.

Column Header	Description
Department Name	The name of the department.
Authentication Profile	The authentication profile that was used to register the user. Click the link to view the profile in the Authentication Profiles screen.
Updated By	The value is M-Auth because the departments are internally retrieved M-Auth after the user registration.
Update Date	The date and time that the department was updated.