Register Cards

One of the methods to login to CloudStream-enabled devices is using an access card. Users can tap their cards to the card reader attached to the device.

To use the cards, you must register them. There are three ways to register a card.

Register a Card in User Management. Register the card in CloudStream DM's User Management screen, then assign it to the user.

Import User Cards. This allows you to import a CSV file containing the card information and assigned users. After importing, the registered users can use their card to login to the MFP. If you want to export cards, please refer to Export User Cards.

Register a Card in MFP. Allow registered users to register their own card via Card Registration on the Ricoh MFP.

Go to User Management and expand Cards to see the following information.

Column Header	Description
Card Name	The name of the card.
Card Number	Displays the Card Number.
Enabled	Displays if the card is enabled or not. Disabled cards cannot be used.
Effective Date	Displays the start date to use the card.
Expiry Date	Displays the date the card becomes unusable.
Update By	The administrator who updated the card's information.
Update Date	The date and time the administrator updated the card's information.

The card is not usable before the Effective Date and after the Expiry Date.

 

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Register a Card in User Management

1. Login as an administrator.

2. Go to User Management then click Cards.

3. Click [Add]. You will see a similar screen below.

4. Enter the Card Number.

5. Enter the name of the Card.

6. (Optional) Select a user to whom the card will be assigned to. If the user is not yet registered, you can leave this field empty. You can assign the card to the user later.

   You can also select a user name from this list, and then click Remove User to delete a user from this card.

7. Check Enabled if you want users to use the card, otherwise uncheck it.

8. Select the card's validity.

   • Indefinite Period - If selected, the card will have no definite time to use, making the card usable without expiration.

   • Duration - If selected, the card can be used within the specified Effective Date and Expiry Date. If the card is expired, you can extend the expiry date by editing the card properties.

     The following are displayed when Duration is selected.

     • Effective Date - Select the start date to use the card. The card is not usable before the effective date.

     • Expiry Date - Select the date the card becomes unusable.

     Click the calendar icon to select a date from a calendar.

9. Click [Save].